Certified Payroll Reporting

what is certified payroll

Certified payroll requirements can vary depending on the state where the work is performed. For companies working on Davis-Bacon Act projects over $2000 in value, the company agrees to provide Certified Payroll Reports that demonstrate they paid the employees the contract mandated wages and benefits. The report must be submitted to the government agency that funded the project (e.g. federal, state, local government) and in the required format of the agency (e.g. federal jobs require submitting the WH-347 report). A prime contractor shall collect and maintain certified payroll reports from all first and second tier subcontractors.

If there are any federal funds provided to cover these contracts, then your company is mandated to use Certified Payroll. Our Certified Payroll Reporting solution can be further enhanced with our Prevailing Wage Rates retail accounting solution to automate assigning employees’ prevailing wage rates. With both of these solutions in place you will no longer need to rely on time-consuming and error-prone manual processes to ensure compliance.


You likely have a lot of questions, primarily “what is certified payroll? You may be able to submit weekly payroll statements fromQuickBooksto the Department of Labor to comply with reporting requirements. Certified payroll is required to work on U.S. government-funded construction projects that are over $2,000. If you’re in a state that doesn’t have its own prevailing wage laws, you only need to follow federal regulations for certified payroll. The legislation under girding these requirements is known as the Davis-Bacon Act and Related Acts.

Some of the best payroll software providers have certified payroll features that will automate this for you. ADP RUN’s Point North Certified Payroll Reporting is flexible enough to handle union and nonunion contractors and will meet your state-specific reporting requirements. It’s not unusual for certified payrolls to be a subset of a construction company’s normal payroll. In fact, it can often only pertain to just one job, usually a government contract or public works project. Contractors and subcontractors on government-funded public works contracts worth over $2,000.

Payroll By Industry

Performance information may have changed since the time of publication. For state projects, the timeframes vary but you’ll typically need to keep the records for around 2-4 years. Time & AttendanceIntegrated https://www.scoopearth.com/the-importance-of-retail-accounting-in-improving-inventory-management/ time and attendance tracking, PTO request and accrual management, scheduling and reporting. Solutions PayrollPayroll tax filing, automated and integrated processing, paperless reporting and more.

Accuchex has considerable experience and knowledge in processing and reporting certified payrolls. We have been a leading provider in certified payroll management services for many years. We have proven experience in payroll management services and you can expect the highest quality certified payroll management services from Accuchex. Every employee’s rate of pay based on the prevailing wage, including fringe benefits .

How Long Do You Have To Keep Payroll Records?

To comply with the Department of Labor’s certified payroll requirements, you must submit a completed and signed certified payroll report (Form WH-347) for any week your company performs contract work. Everhour is a time-tracking app that is simple to use, and it’s amazingly helpful. Essentially all the data you need to correctly fill out a certified payroll form.

what is certified payroll

S. Department of Labor on a weekly basis, even if work is temporarily halted, using Form WH-347 for all contracts subject to Davis-Bacon labor standard provisions. Employers have seven calendar days from the date of payment to comply. Contractors and subcontractors who are working federally-funded construction projects have an added requirement known as certified payroll reporting.

What is Certified Payroll? Requirements and FAQ

Learn why tracking salaried employees’ hours is a big deal, how to do it with ease, and how your business can benefit from it. We provide payroll, global HCM and outsourcing services in more than 140 countries. Whether you operate in multiple countries or just one, we can provide local expertise to support your global workforce strategy.

  • To comply with the Department of Labor’s certified payroll requirements, you must submit a completed and signed certified payroll report (Form WH-347) for any week your company performs contract work.
  • The “contractor, subcontractor or authorized person responsible for supervising the payment of wages” must sign the statement.
  • To find out your wage determination, reach out to the Department of Labor.
  • These include personal employee information, hours worked, pay rate, regular and overtime hours worked, additions to and deductions from pay, total wages per pay period and the dates of payment.
  • A report comprised of two components, a payroll report and a statement of compliance report.
  • Please note that forms may differ for state projects that receive federal funding.

Can QuickBooks do certified payroll?

Step 5: Create a certified payroll report

Sign into QuickBooks as the Primary Administrator. Make sure you're in single-user mode. Go to Reports, then select Employees & Payroll. Select More Payroll Reports in Excel, then Certified Payroll Report.

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